How to view contacts in TheraSaaS?

Modified on Thu, 22 Oct at 9:43 AM


What this covers

This guide shows you how to access and view detailed information about a contact in TheraSaaS, including personal details, communication history, activity tracking, tasks, notes, and appointments.

Access the Contacts Tab
  • 1Navigate to Contacts
    Open the Contacts tab in TheraSaaS.
  • 2Select a contact
    Select an individual contact (e.g., "Tony Stark") to view their detailed information.
Explore the Three Main Sections

Once you're in the contact's profile, there are three main columns to explore: the Left Column, the Middle Column, and the Right Column.

Left column
Contact Details
General Info
  • Displays basic contact information such as first name, last name, and any other information provided during the initial form submission
  • You can choose to hide empty fields — fields that were left blank during form completion
Additional Info
  • Shows the custom fields you've added to the contact form
  • Tags and Do Not Disturb (DND) settings can also be managed here — enable DND for contacts who no longer wish to receive communications
Example fields: "relationship to child," "initial clinician onboarding," "how did you hear about us?"
Middle column
Unified Inbox
Communication Tools
  • Acts as a unified inbox for all communication with the contact, including text messages and emails
  • Reply directly from here, or make calls by clicking the green telephone icon
Right column
Activity, Tasks, and Notes
Activity
  • Displays the contact's interactions with your website, including page visits and form submissions, with timestamps
  • Indicates whether the traffic was organic or paid (if connected to paid services)
Tasks
  • Assign tasks related to the contact, such as follow-up actions for clinicians or intake coordinators
  • Tasks can be titled, described, and assigned to others, providing reminders for specific actions
Notes
  • Record important notes about the contact, such as their preferences for counseling or key follow-up actions
  • Each note is automatically timestamped, allowing for seamless handoffs between team members
Appointments

Any scheduled appointments with the contact are listed here, so you can view their appointment history without leaving the contact's profile.

Summary

This process helps you access and view detailed information about a contact in TheraSaaS, including personal details, communication history, activity tracking, tasks, notes, and appointments.


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